TITLE
Title
Approve Removal and Disposal of Tangible Personal Property from Asset Records
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BACKGROUND INFORMATION
Chapter 274 of the Florida Statutes requires all property control assets be approved by the school board prior to being removed from the official property control records. If items with an original value of $5,000 or greater are unable to be sold at auction statute also requires board approval to declare these items as having no commercial value prior to them being disposed. We are requesting approval at this time to remove items from inventory, auction items with remaining value and then either dispose or recycle items with no value, or items with value that were unable to be sold at auction.
Items on the attached list are beyond repair or obsolete and therefore no longer of use to MCSD. Equipment in fair condition, or deemed having remaining value, will be held and sold at auction semi-annually. In an effort to maintain the highest level of security for staff and students, computer equipment is submitted to a R2Certified company for the drives to be removed and shredded with the remaining components being recycled. As such computer equipment is not part of the auction process.
Being the final property removal for 2018-2019 fiscal year, any items purchased throughout the school year for charter schools are removed from MCSD records as these items are reported as charter school assets. These items will have full book value as they have not been depreciated, unless there is an existing asset donated to the charter school from MCSD.
Amounts listed below represent original purchase price by coding class.
Items with under $5,000 Original Purchase Price
0621 - AudioVisual $ 109,873.08
0641 - Furniture Fixtures & Equip $ 62,034.20
0643 - Computer Equipment $ 127,425.60
0691 - Software $ 3,000.00
Total under $5,000 $ 302,332.88 / Book Value $1,908.35
Items with over $5,000 Original Purchase Price
0621 - AudioVisual $ 799,413.46
0641 - Furniture Fixtures & Equip $ 58,626.29
0643 - Computer Equipment $ 422,204.90
0691 - Software $ 19,200.51
Total over $5,000 $1,299,445.16 / Book Value $6,985.91
Items purchased for Charter Schools
Items with under $5,000 Original Purchase Price
0643 - Computer Equipment $ 18,790.00 / Book Value $18,790.00
Original Value of ALL Items to be Removed: $1,620,568.04
Total Remaining Book Value of ALL items to be Written Off: $8,894.26
Contract Originator: Suanne Lee, Director of Internal Services
Board Meeting Date: June 11, 2019
RECOMMENDATION
Recommendation
Approve Removal and Disposal of Tangible Personal Property from Asset Records